Those who participate in this forum are required to register and pay the registration fee.
※The participants also include oral session organizers, poster session organizers, flash talk presenters and exhibition presenters.
※Some sessions and events are open to public(Except who those working in the field of disaster risk reduction and experts for the disaster risk reduction).
Those who connected with United Nation agency, please contact by an e-mail to: email@example.com
All conference participants are required to check with their local Japanese Embassy or Consulate for visa requirements.
World Bosai Forum Foundation is able to issue a Letter of Invitation in English upon completion of payments for registration and hotel accommodation for the duration of the conference (all four days) to prove acceptance to participate in World Bosai Forum/ IDRC 2019 in Sendai. However, this letter does not guarantee a visa. With regard to hotel cancellation policies, please check with the hotel website.
Further, World Bosai Forum Foundation has no control over the visa application process or the decisions taken by the Japan Ministry of Foreign Affairs.
Please note that World Bosai Forum Foundation is not able to issue additional documents required for visa such as organization registration letter, letter of guarantee, schedule of stay, local sponsorship or governmental format letters.
Should your visa application be rejected, World Bosai Forum Foundation cannot engage to change the decision of the Ministry of Foreign Affairs of Japan, or with the Japanese embassies or consulates.
Participants who require visas are advised to start the process as early as possible.
For further information on visas, please visit the Ministry of Foreign Affairs of Japan website
|Classification / Items||Early pre-registration Amount
(Early bird period)
Before August 15,
12 noon. (JST)
From August 15,
to October 31,
12 noon. (JST)
From October 31,
to November 12,
|General||40,000 JPY||50,000 JPY||60,000 JPY|
|General (one day)||20,000 JPY||20,000 JPY||20,000 JPY|
|Student*||20,000 JPY||20,000 JPY||20,000 JPY|
|Student (one day)*||10,000 JPY||10,000 JPY||10,000 JPY|
*Admission free for high school student or under.
*’Student’ is those who university student, a post graduate school student and vocational school student. They need to show a student identification card when the registration.
*Registration will only be completed upon receipt of a copy of a valid student ID via email to the Registration Support Office.
*Please show the original valid student ID card at the reception desk during the World Bosai Forum.
Please submit the scan or photo data such as a student ID card or official documents from your institution within a week of completion of registration to the e-mail: firstname.lastname@example.org.
(1) “Family members” are non-experts / those not working in the field of disaster risk reduction.
(2) Family members are basically not required to pay the registration fee.
(3) Forum participants need to include information of their family members at the time of their own registration.
(4) Family members have an access only to the sessions where their accompanying forum participant takes part in.
※Registered family members may be requested to show an ID document such as passport at the registration desk for the World Bosai Forum to confirm their family relation.
※participants are responsible for taking care of their children during the forum especially in the session rooms.
Please go forward to the ‘Entry’ page. (English only)
Please make payment at the On-site Registration Desk for the World Bosai Forum.
Credit Card Only
VISA, MasterCard, JCB, American Express and Diners Club are acceptable.
The receipt will be handed over with your name card upon your arrival at the registration desk during the World Bosai Forum. Please show the photocopy of the conformation email or its email on screen in your mobile phone, tablet, or PC.
For cancellation, please follow the procedure below.
Click ‘Cancel registration’ in ‘Operation’ on ‘My Page’, and perform the cancellation operation.
Please send an e-mail to Registration Support Office for the World Bosai Forum: email@example.com
The amount of refund will depend on the date of cancellation as follows:
Please note that all refunds will be made after the forum in November.
c/o Convention Linkage, Inc.
#20, SS30 Bldg., 4-6-1, Chuo, Aoba-ku, Sendai 980-6020, Japan